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Accommodation Information
On-line submission of reservations for accommodation and payment is preferred through the Travel
Arrangements on-line system. Your payment will be processed through a secure web-based credit card
payment system (SSL encrypted data transfer).
Pre9 has secured discounted rates for the Conference period at several hotels, located either
in the capital of Kefalonia, Argostoli, closer to the Conference Venue, or in the Lassi area, which will
all be serviced by a bus shuttle service during the conference days.
Due to the high demand of the summer months it will be wise to book your accommodation as early
as possible.
- For more hotels please visit the official portal of Argostoli Municipality at:
http://www.argostoli.gr/en/showcat.asp?SCatID=1
- More hotels will be posted in our list in due time.
- Please note that the Conference hotels will be serviced by shuttle service throughout the Conference
duration, except those which are at a walking distance from the Conference Venue.
- The following room rates are in Euro, per night, and inclusive of breakfast and all taxes.
- Rates will apply to all pre- and post-conference stays.
- Reservations will be processed on a "first-come, first-served" basis.
No |
Class |
Hotel Name |
Room Rates (in €) |
Contact
Information |
Single |
Double |
Triple |
Paying Child* |
1 |
3* |
AENOS HOTEL
(location: Argostoli)
300m from Conf..Venue
Walking distance: 4 min |
75 |
100 |
120 |
0-2yrs free |
Argostoli, Kefalonia, 28100
+30 26710 28013
www.aenos.com |
2 |
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IONIAN PLAZA HOTEL
(location: Argostoli)
300m from Conf..Venue
Walking distance: 4 min |
65 |
85 |
105 |
0-2yrs free |
Argostoli, Kefalonia, 28100
+30 26710 25581
www.ionianplaza.gr |
3 |
3* |
MOUIKIS HOTEL
(location:Argostoli)
400m from Conf.Venue
Walking distance: 5 min |
48 |
65 |
75 |
0-10yrs free |
Argostoli, Kefalonia, 28100
+30 26710 23032
www.mouikis.kefalonia-gr.com |
4 |
2* |
TOURIST HOTEL
(location: Argostoli)
400m from Conf.Venue
Walking distance: 5 min |
65 |
80 |
100 |
0-6yrs free |
Argostoli, Kefalonia, 28100
+30 26710 22510, 23034 |
5 |
4* |
MEDITERRANEE HOTEL
(location: Lassi)
4Km from Conf.Venue
Bus ride: 15 min |
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Lassi, Kefalonia, 28100
+30 26710 28760 - 3
www.mediterranee-kefalonia.com |
Garden View |
90 |
110 |
140 (child 2-12yrs)
150 (child 12+yrs) |
0-2yrs free |
Sea View |
N/A |
120 |
150 (child 2-12yrs)
160 (child 12+yrs) |
Hotels description
- On-line reservation and payment is preferred. You may submit your reservation either
on-line or by fax, no later than Friday June 20, 2008. After this date, you must contact the
hotels directly.
- Travel Arrangements reservation by Fax is available for those who can not use the on-line
system. Please fill in the Travel Arrangements form found at the end of the page, with your
credit card or other payment information and send it by fax to: +30 2610 991 945.
- Reservation requests by post, e-mail or phone will not be accepted.
- Hotel reservations will only be secured after payment of the requested deposit has been completed (your
bank transfer must have been deposited in the Conference bank account or your credit card payment received
by MeetingPlanner.gr).
- A one night deposit is necessary to secure your reservations. You must clearly indicate that you agree with
the cancellation policies of the hotels, and fax the reservation form with your credit card data (see reservation
and payment methods).
Due to the imposed cancellation fees by the Pre9 hotels, if you wish to
use the on-line payment option, you must pay the full amount of your accommodation reservation in order to secure
that cancellation fees are charged in the unfortunate event of cancelling your room into the cancellation
period.
- Cancellation policies vary slightly among hotels. Please see individual hotels for details.
Stamatia Gika of MeetingPlanner.gr will handle all reservations for accommodations. This
includes communications, payments, and confirmation letters. You may contact the Travel Arrangements desk at:
Pre9 Travel Arrangements Desk
c/o MeetingPlanner.gr
Conference Management
Ypapantis str. K.Kastritsi,
GR - 26504 Rio, Achaia, Greece
Telephone: +30-2610-992025
Fax: +30-2610-991945
URL: www.meetingplanner.gr
E-Mail: Pre9@meetingplanner.gr
Before proceeding with submitting your Travel Arrangements request, please carefully
read the following information on travel arrangements payment and cancellation policies.
Reservation Procedure
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You may submit your reservation request using one of the following options no later than Friday, June 20, 2008.
The Travel Arrangements reservation procedure requires the following four steps:
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Submit your Travel Arrangements request on-line (preferred) or via fax, indicating your hotel
choice (along with any excursions or airport transfers).
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For room reservations each individual must make his/her own reservations separately. Only in the case of sharing a
Twin room, you may use the appropriate field in the form, to enter your accompanying person's name.
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If you wish to reserve additional room(s), please submit a new reservation form.
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MeetingPlanner.gr will process your application and try to meet all your accommodation requests.
You will receive a notification email message about your reserved hotel and the required
corresponding deposit.
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Reservations will be processed on a "first-come-first-served" basis. If your preferred choice is
fully booked, MeetingPlanner.gr will proceed with your reservation on the basis of another hotel in the same
category as your choice and inform you about it.
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Payment. All payments must be made in Euro, by credit card or bank transfer. No other type of
payment will be accepted. Read more about payment methods.
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Confirmation of Reservation(s). Upon receiving the required deposit for the hotel, the Travel
Arrangements desk will send you a confirmation email message regarding your reservation. Please make sure to provide
a valid email address. Please remember to print and bring your confirmation message with you, when
you check in at the hotel. This is your hotel booking voucher!
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Your hotel confirmation email will include the reserved hotel room, dates of stay, deposit paid and remaining
balance to be settled at the hotel.
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If you have booked and paid for excursions or an airport transfer you will receive separate email messages
about each of these.
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Payment Methods
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Before you decide on the method of payment please read the following important note:
Due to the imposed cancellation fees by the Pre9 hotels, if you wish to use the on-line
payment option, you must pay the full amount of your reservation in order for cancellation fees to be charged
in the unfortunate event of cancelling your room into the cancellation period. Alternatively, only a one-night
deposit will be paid if you opt to fax your credit card details authorizing the Travel Arrangements desk to charge
your card with cancellation fees in case you cancel your reservation according to specific cancellation policies.
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Pay on-line using your credit card (VISA or MASTERCARD) - Preferred. You must be the
cardholder to use this option.Then,
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You will receive a bank notification message informing you about the amount of money that has been deducted
from your credit card. (For on-line payment you must pay the full amount of your reservation)
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You will also receive the official Confirmation of Reservation via e-mail from the
Pre9 Travel Arrangements desk.
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Pay by faxing your credit card details, using the on-line Travel Arrangements form
or the Travel Arrangements PDF Form found at the end of
Travel Arrangements page. The Pre9 Travel Arrangements
desk will charge your credit card with the respective hotel one night deposit amount and send you the official
confirmation of your reservation via email.
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In case you are using someone else's credit card we must receive his/her authorization in hard copy, so please
DO NOT PROCEED with on-line payment. Fax the Travel Arrangements form, which must be signed by the card holder,
accompanied by a copy of both sides of the credit card.
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Pay by bank transfer using the on-line Travel
Arrangements form or the Travel Arrangements
pdf Form (an administration fee of €20 will be applied to cover administration handling costs).
Please note that any transfer or service charges imposed by the bank must be paid by the participant.
Please provide a valid email address. You will receive a notification email with the (Stamatia Gika - MeetingPlanner.gr)
bank account details.
Please clearly indicate on the bank form:
- Your full name (name given for the registration)
- Name of the Conference: "Pre9 Conference"
For quick and accurate processing of the payment, it is requested that you fax a copy of your bank
transfer receipt to: +30 2610 991945. Please remember to also bring this copy to the Travel Arrangements
desk. After proof of payment has been confirmed by our bank, you will receive the official confirmation of
your reservation via email.
* Only cash payments or credit card payments will be accepted on site.
* Receipts for your deposits will be given on-site at the Travel Arrangements desk on request.
No invoices will be sent in advance. Receipts or balance payments will be given by the hotels.
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Cancellation Policy
Important note: Due to the imposed cancellation fees by Pre9, if you wish to use
the on-line payment option, you must pay the full amount of your reservation in order for
cancellation fees to be deducted in the unfortunate event of cancelling your room into the
cancellation period. Alternatively, only a one-night deposit will be paid if you opt to
fax your credit card details authorizing the Travel Arrangements desk to charge your card
with cancellation fees in case you cancel your reservation into the cancellation period.
Cancellations must be made to MeetingPlanner.gr in writing, either by fax (+30-2610-991945)
or e-mail ( Pre9@meetingplanner.gr). The amount
of refund will depend on the date of cancellation.
Hotels cancellation policy
* Some hotels have a slightly different cancellation policy. Please see individual hotels for advice.
Any price difference that might arise due to changes in accommodation will be settled with the
hotel, where you will also receive your official receipt.
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For cancellations received
up to 21 days prior to arrival
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No cancellation fees |
For cancellations received
between 21 and 15 days prior to arrival |
Cancellation fees equal to the maximum of one night's stay will be charged |
For cancellations received between 14 and 7 day prior to arrival |
Cancellation fees equal to the 50% of the total nights stay will be charged |
For cancellations received between 7 days prior to arrival and non- shows |
Cancellation fees equal to the 100% of the total nights stay will be charged |
REFUNDS
- On-Site. Refunds (in cash) will be dealt with during the Conference at the Travel
Arrangements desk.
- Debited to your Credit Card. If you do not attend the Conference, you will need to provide
us with your credit card details and refunds will be completed within 30 days from the end date of the
Conference.
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Bank Transfer. If you do not attend the Conference, you will need to provide us with your
bank account details (any charges for bank transfers will be withdrawn from your entitled refund) and refunds
will be completed within 30 days from the end date of the Conference.
Personal Insurance
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The organizers cannot be held responsible for accidents to Conference participants or accompanying
persons, for damage or loss of their personal property, or for cancellation expenses, regardless
of cause. Participants should therefore, make their own insurance arrangements. Please consult
with your local insurance sources regarding coverage.
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Travel Arrangements Hours
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The Pre9 Travel Arrangements desk at the Conference venue will be open during the following hours:
| Sunday, June 29 |
17:00 - 19:00 |
| Monday, June 30 |
08:00 - 16:00 |
| Tuesday, July 1 |
08:00 - 16:00 |
| Wednesday, July 2 |
08:00 - 16:00 |
| Thursday, July 3 |
08:00 - 16:00 |
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